What is the application process?
Merrimack has approved you to study abroad through CAPA. Congratulations!
If you have not yet received an email providing approval from Merrimack, please go to the Office of Global Education to speak with an advisor. You must receive approval by Merrimack to study abroad with CAPA before starting the CAPA application.
Here are the steps you should take to complete your application:
- Find the application by clicking on the “Apply Now” button on this website.
- Read over each tab under the “Applying” section in order to select the preferences that most fit your needs.
- In the application, you will need to select your housing preference, enter general personal information and complete your internship application if you choose to intern abroad.
- We recommend that you have a passport before you complete the CAPA application, make sure it is valid 6 months after the program end date. If you do not have a passport or your passport is expiring, it is very important that you apply for one right away. You can select “No” in the passport section, and a Program Advisor will be in touch to see where you are in the passport process.
- Once you have completed your application, a Program Advisor will email you about next steps or touch base about any missing materials.
You must be at least 18 years of age
You must have a minimum GPA of 2.8 (on a 4.0 scale)
It is strongly recommended that you are the equivalent of at least a 2nd semester sophomore
You must be at least a 2nd semester sophomore to participate in an internship
You must have completed the CAPA application within program deadlines as set by CAPA and your home institution
You must be in good standing with your home institution
Visit your University’s study abroad program requirements page. These may be more detailed and override some of CAPA’s requirements
Financial Aid and Scholarships
Financing can often be a stressful aspect for students planning their experience abroad, but it doesn’t have to be, and the best way to alleviate that stress is to start planning early!
The financial aid office on your home campus will be a very important resource, and it is important that you schedule a meeting with them as soon as possible. Even if you have never used financial aid, it may be worth it to set up an appointment, as some students find that their adjusted cost of attendance for a semester abroad may make them eligible for aid they could not previously access.
Before visiting the Financial Aid Office make sure you have a budget estimate for your program and bring this along to your meeting. Your study abroad advisor or CAPA Global Cities Program Advisor can direct you to the appropriate place to find this budget depending on your program. It’s also a good idea to have your FAFSA submitted for the academic year you plan to be abroad.
Financial Aid is defined by most institutions as grants, federal loans, and private loans and each institution has their own policies and processes surrounding financial aid. Students can sometimes find this process challenging, but know that CAPA, your home campus study abroad office, and financial aid office are all here to help.
The following scholarships and grants are available for students participating in the CAPA-Led Programs to Buenos Aires, Dublin, Florence, London, Shanghai, or Sydney. These scholarships are not for students participating in non-CAPA programs to these destinations.
- CAPA Need-Based Scholarships
- Study Again with CAPA Scholarships
- Accommodations Fund
- National Study Abroad Scholarship Competitions
- Blog and Vlog Grants
To be eligible, you must be in the process of applying for a CAPA program. A separate scholarship application and documentation may also be required by the deadline listed. See each individual section for more details on the application process.
It takes the Scholarship Committee approximately 3-4 weeks to review applications and render decisions. Students will be notified in writing by email of their status approximately 4 weeks after the scholarship deadline. Students should be prepared to commit to the program regardless of whether an award is received. Generally, scholarship money is credited to the program invoice and not given out as cash.
CAPA NEED-BASED SCHOLARSHIPS
CAPA offers need-based scholarships ranging from $500-5,000. The amount is determined by the Financial Assessment Form, which is a required piece of the application and is due by the scholarship deadline.
There are 2 pieces to this scholarship application and both must be completed by the application deadline:
- Online personal essay questions
- Financial Assessment Form – must be filled out by your home institution’s financial aid office (please allow 1-2 weeks for processing)
The online personal essay questions and Financial Assessment form must be received by the deadlines below:
Summer 2017: February 23, 2017
Fall 2017: May 4, 2017
Spring 2018: October 25, 2017
If you studied abroad on a regular or customized CAPA program, you will automatically receive a $600 scholarship to study abroad again on a regular CAPA semester program, or a $300 scholarship toward a regular CAPA summer program. Students studying on another custom program are not eligible, and Affiliate students will not receive the Regular Affiliate Grant in addition to the Study Again with CAPA Scholarship. The scholarship and program application materials must be completed by the regular program deadlines (no extensions).
CAPA is committed to facilitating a learning abroad experience for students with disabilities. We encourage the disclosure of disability and use a collaborative team approach that involves our support staff both stateside and abroad, the student’s study abroad advisor and disability resources coordinator, and of course the student, to determine the best means of accommodation. While some accommodations are cost-free, we recognize that additional expenses may be incurred. In an effort to defray such expenses, we have established the Accommodation Fund. We wish you a successful, exciting, and enriching time abroad and we are happy to support you in any way possible.
Grant Application Process:
- Email to Anne McDonnell, Director of Pre-Departure Services, to request an accommodations form outlining your needs.
- An anticipated additional cost sheet. Please work both with the Pre-Departure Services team, who will liaise with onsite personnel, as well as your College or University Study Abroad Office to assess potential additional costs that may arise. These can be estimates based on average costs advised by onsite personnel.
- Permission to contact your College or University’s Office of Disability Services as well as (if applicable) State Vocational Rehabilitation Program Coordinator from whom you receive support.
CAPA will review the grant proposal and determine award amounts based on the information provided. CAPA will try to meet the financial needs of the student as they are outlined to whatever degree possible, but some awards may not completely match the amount listed by the student pending the number of grant proposals we receive.
In instances where the grant funds will cover anticipated costs overseas, the grant fund will be managed by the onsite staff and distributed as needed/requested. If the proposed costs pertain to aspects of the program prior to departure, CAPA will make direct payments on the student’s behalf to the designated payee.
In addition to CAPA Scholarships, there are many other national scholarship competitions you can apply for to receive extra funding. Many of these scholarships require you to apply a year in advance, so definitely do your homework ahead of time. Please visit each individual link below to learn more about eligibility, deadlines and how to apply:
Every term, CAPA recruits official bloggers and vloggers to record their experience abroad through a weekly submission to the CAPA World blog (capaworld.capa.org). In exchange, you’ll receive a $600 grant at the end of the semester or $300 at the end of the summer term. Additionally you’ll have access to a $300 semester or $150 summer “explorer fund” to help you generate content for the blog while you’re abroad. Your contributions will be shared through our social media platforms.
The grants and explorer funds for bloggers and vloggers are available to incoming students on a yearly basis and are subject to annual review.
To be eligible for a CAPA blog or vlog grant, you must:
- have been accepted to study abroad on a CAPA program the coming term that is 6+ weeks during the summer or 10+ weeks during the semester
- have a previous history as a blogger or vlogger and be able to submit a copy of your blog / vlog to the grant committee for review
- submit the application form and sample blog/vlog entry as detailed below
As a grant recipient, you must commit to writing one blog post or recording one vlog per week to set deadlines during your term abroad. Missing these deadlines may result in deductions from your grant amount. The blog or vlog contributions will begin in the “preparation stage” the week before you leave home. A list of suggested blog/vlog topics will be available to trigger your creativity but you are encouraged to submit your own ideas as well. Blog posts should be between 400 – 1,000 words. Vlog entries should be 1 – 2 minutes long. Blog/vlog content must be appropriate in nature and avoid showing or writing about topics that breach CAPA’s student code of conduct.
Distribution of Grant and Explorer Fund:
Once you have completed the required number of blog posts, the grant is sent to you in the form of a check. The explorer fund is distributed by your program site resident director. If you do not comply with the set guidelines for two weeks in a row, you will lose your right to the remainder of your explorer fund.
Use of Explorer Fund: The use of the explorer fund is strictly intended to further the content of your blog/vlog. For example: ticket entry to events or venues such as museums or galleries that you may not otherwise have experienced that are then posted about on the blog or recorded for the vlog, dinner at a restaurant that you want to review, or in any way that you feel will be beneficial to your contribution as a blogger/vlogger.
This grant could potentially be taxable. Speak to your consultant for advice.
How to Apply:
Fill out the application form below at least 4 weeks prior to departure. Applications are considered by a committee and applicants are notified of the outcome by email.
CAPA International Education is not considered an eligible higher education institution under the Department of Education and therefore does not issue 1098-T forms. The student’s home institution should be issuing the 1098-T form, especially if the home institution bills the program fees to the student’s institutional account. If the student pays CAPA directly, there is no guarantee that the student will be able to use the educational costs of the program to file for the Education Tax Credits, since CAPA does not report these costs to the IRS as eligible tuition costs. We are happy to provide students who paid CAPA directly and would like to consult a professional tax advisor, with a copy of their account statement showing their accounts paid in full.
The study abroad office at your school is the best resource! They will have more information about using your financial aid to study with CAPA, and it is highly advised that you talk to an advisor about transferring over your fund.