Security & Health

Check-in with your doctor and insurance carrier and ask your insurance provider if your policy applies overseas for emergencies, and what the typical processes are should you need to be reimbursed for medical expenses. CAPA will provide you with insurance, but should you need any prescription medications or have medical needs, please make sure you are prepared for the trip in advance.

Make copies of your passport


Make sure your credit or debit cards have chip/PIN technology, and alert your banks and credit card companies that you will be travelling.

You may want to exchange dollars for pounds before leaving the USA, as not every service takes credit cards.

Local Research

It may be a good idea to purchase tickets online and in advance for places you know you’d like to visit during your free time. You will be able to avoid waiting in line and there are often discounts for purchasing in advance.

Download useful apps on your smartphone before you travel. Good apps to download include:

  • An offline map of London on Google Maps
  • Citymapper London app – (iOs, Android; The Citymapper app simplifies public transport in London by providing multiple route options, offline maps, prices, taxi fares and even calorie burn counts!)
  • Museum of London streetmuseum app (iOs, Android; Hold your camera up in present day London and watch as images from London’s past appear on your screen!)


You will need a power plug adapter in the United Kingdom, as well as a voltage converter. Be extra careful with certain appliances because of the difference in frequency.

Charge all electronics in the USA before you leave, including your phone, your computer, your GPS, your e-reader, and/or your electric shaver.

Check your airline’s website to see what kind of entertainment options are available on your flight. It may be that you can download the airline’s application and enjoy free entertainment.

Luggage & packing

Each airline has its own set of guidelines as to how many bags can be checked or carried on for free. Please look up what your airline’s rules are to avoid fees, or at least be prepared for them.

Public Transit to the Hotel

Purchase a single journey into London from the airport. This will cost £6.

You will get on the Piccadilly line (this is the only line available at Heathrow), which goes directly from the airport to the stop nearest to the hotel, which is called Gloucester Road. This will be 12-13 stops (depending on which terminal you are in) from the airport and the journey will take approximately 45 minutes.

Get off the tube at Gloucester Road and follow the ‘Way Out’ signs. There is just one exit from this station; you will need to take the lift to street level, go through the barrier and exit the station.

When you exit from the station follow the map to your hotel. The hotel is approximately 1 minute away from the station.

Black Cab to Hotel

A black cab from London Heathrow Airport to the Millennium Gloucester hotel should cost approximately 55 to 65 GBP, and can be pre-booked in advance. There may be an extra fee for your luggage and the number of passengers. It is a good idea to inquire about the price of the journey before getting in to the taxi. Driving time is 30 minutes to 1 hour depending on traffic

Our students have also suggested this service for transportation to and from the airport:

Hotel Info

CAPA has arranged single accommodation in the Millennium Gloucester Hotel for workshop participants for the nights of April 14 to April 18.

Check In –  2:00 PM

Check Out – 12:00 PM

The front desk will gladly store your luggage outside of these times.

CAPA has paid in full for all reservations; however, we ask that guests are responsible for providing a credit card at check-in to hold the security deposit and cover any incidentals.

Hotel Address: 4-18 Harrington Gardens London, United Kingdom SW7 4LH

Hotel Tel: +44 2073736030

*You do not need to dial +44 if in England.

London has an extensive underground network and it is probably the best and most cost-effective way to get around. The tube closes overnight during the week, but some lines operate all night on Friday and Saturday nights. The London Underground also operates a Night Tube, for those interested in 24-hour service. The Night Tube operates on the Victoria, Center, Jubilee, Northern, and Piccadilly Line.

All participants will be provided with a pre-loaded Oyster Card for zones 1 & 2 (Central London). The Oyster is a plastic smartcard which can hold pay-as-you-go credit, Travelcards and Bus Passes. You can use an Oyster card to travel on bus, Tube, tram, DLR, and London Overground.


  • If you travel out of zone 2, you will need to put some cash credit on your Oyster card.
  • Keep right when on the escalator if you are standing, and left if you are walking up or down.
  • To exit the station, tap your Oyster card on the yellow reader. The barriers will open.
  • If you are wearing a backpack, place it on the floor if standing or on your lap if sitting so that other commuters have more space. However, be cognizant of your personal belongings at all times.

By Taxi or Rideshare
Taxis are called “Black cabs” in London and can be hailed in the street. If the yellow TAXI sign is on, the cab is available for hire. Black cabs are metered and there is a minimum charge of £2.60. Uber is also available.

By Foot:

Your hotel is a short walk from the CAPA London Center and tourist attractions such as the Victoria and Albert Museum, Science Museum, and Natural History Museum

The average temperature in London will range between 46 and 60 degrees Fahrenheit. Skies will likely be overcast and there may be rain or mist.

We recommend dressing in layers with scarves, sweaters, long pants or tights, and rain jackets. Comfortable, water-proof or water-resistant shoes are encouraged.

Business casual attire is recommended for all workshop activities, with the exception of activities that require walking around on Sunday.